Find And Replace All With VBA In PowerPoint

Find Replace Multiple Words VBA Macro PowerPoint

What This VBA Code Does

This post is a follow-up article to Find And Replace With Excel VBA. The following macro code snippets will show you different variations of how to perform find and replace automations with VBA in Microsoft PowerPoint.

There  are a couple of things that confuse people while converting your mindset from an Excel find/replace to a PowerPoint find/replace. Here are the two things you need to understand:

  • You cannot just search the entire slide, your VBA code has to loop through every object (or shape) on the slide one by one.
  •  Each Find/Replace is done individually. The following macros will continue to trim the shape text down until it cannot find any more instances of the "find" word.
    • For example, if you are changing "cat" to "dog" in the sentence "I ran to the cat & pet the cat". The first find replace would analyze the entire sentence and change it to "I ran to the dog & pet the cat". Next the code would trim down the sentence and search " & pet the cat" for any more instances of "cat" (and so on...).  Are you confused yet?

Find And Replace All

This VBA macro will perform a standard find and replace for one word of your choosing.

Sub FindReplaceAll()
'PURPOSE: Find & Replace text/values throughout entire PowerPoint presentation
'SOURCE: www.TheSpreadsheetGuru.com/the-code-vault

Dim sld As Slide
Dim shp As Shape
Dim ShpTxt As TextRange
Dim TmpTxt As TextRange
Dim FindWord As Variant
Dim ReplaceWord As Variant

FindWord = "United States"
ReplaceWord = "USA"

'Loop through each slide in Presentation
  For Each sld In ActivePresentation.Slides
    
    For Each shp In sld.Shapes
      'Store shape text into a variable
        Set ShpTxt = shp.TextFrame.TextRange
      
      'Ensure There is Text To Search Through
        If ShpTxt <> "" Then
  
          'Store text into a variable
            Set ShpTxt = shp.TextFrame.TextRange
          
          'Find First Instance of "Find" word (if exists)
            Set TmpTxt = ShpTxt.Replace( _
             FindWhat:=FindWord, _
             Replacewhat:=ReplaceWord, _
             WholeWords:=True)
      
          'Find Any Additional instances of "Find" word (if exists)
            Do While Not TmpTxt Is Nothing
              Set ShpTxt = ShpTxt.Characters(TmpTxt.Start + TmpTxt.Length, ShpTxt.Length)
              
              Set TmpTxt = ShpTxt.Replace( _
               FindWhat:=FindWord, _
               Replacewhat:=ReplaceWord, _
               WholeWords:=True)
            Loop
          
        End If
        
    Next shp
      
  Next sld

End Sub

Find And Replace All (For A List Of Words)

This VBA macro will perform multiple iterations of find and replace for a list of word combinations.

Sub Multi_FindReplace()
'PURPOSE: Find & Replace a list of text/values throughout entire PowerPoint presentation
'SOURCE: www.TheSpreadsheetGuru.com/the-code-vault

Dim sld As Slide
Dim shp As Shape
Dim ShpTxt As TextRange
Dim TmpTxt As TextRange
Dim FindList As Variant
Dim ReplaceList As Variant
Dim x As Long

FindList = Array("Canada", "United States", "Mexico")
ReplaceList = Array("CAN", "USA", "MEX")

'Loop through each slide in Presentation
  For Each sld In ActivePresentation.Slides
    
    For Each shp In sld.Shapes
      'Store shape text into a variable
        Set ShpTxt = shp.TextFrame.TextRange
      
      'Ensure There is Text To Search Through
        If ShpTxt <> "" Then
          For x = LBound(FindList) To UBound(FindList)
            
            'Store text into a variable
              Set ShpTxt = shp.TextFrame.TextRange
            
            'Find First Instance of "Find" word (if exists)
              Set TmpTxt = ShpTxt.Replace( _
               FindWhat:=FindList(x), _
               Replacewhat:=ReplaceList(x), _
               WholeWords:=True)
        
            'Find Any Additional instances of "Find" word (if exists)
              Do While Not TmpTxt Is Nothing
                Set ShpTxt = ShpTxt.Characters(TmpTxt.Start + TmpTxt.Length, ShpTxt.Length)
                Set TmpTxt = ShpTxt.Replace( _
                 FindWhat:=FindList(x), _
                 Replacewhat:=ReplaceList(x), _
                 WholeWords:=True)
              Loop
              
          Next x
          
        End If
        
    Next shp
      
  Next sld

End Sub

How Do I Modify This To Fit My Specific Needs?

Chances are this post did not give you the exact answer you were looking for. We all have different situations and it's impossible to account for every particular need one might have. That's why I want to share with you: My Guide to Getting the Solution to your Problems FAST! In this article, I explain the best strategies I have come up with over the years to getting quick answers to complex problems in Excel, PowerPoint, VBA, you name it

I highly recommend that you check this guide out before asking me or anyone else in the comments section to solve your specific problem. I can guarantee 9 times out of 10, one of my strategies will get you the answer(s) you are needing faster than it will take me to get back to you with a possible solution. I try my best to help everyone out, but sometimes I don't have time to fit everyone's questions in (there never seem to be quite enough hours in the day!).

I wish you the best of luck and I hope this tutorial gets you heading in the right direction!

Chris "Macro" Newman :)