Merge All Paragraph Breaks In Microsoft Word After Copying Text From PDFs

Merge Paragraph lines in Microsoft Word with VBA Code

What This VBA Code Does

This past weekend I was tasked with recreating a PDF document in Microsoft Word. Unfortunately, whenever I copy and pasted the PDF text, every single line was its own new paragraph.

PDFs can turn every line into its own paragraph

Since fixing this 7-page document manually would have taken forever, I decided to whip up some macro code to fix each "real" paragraph in a split second.  After a little research, I saw that this is a common problem when copying & pasting text from a PDF into Microsoft word.  So I thought I would be a nice guy and post my code to the website.  Just select the text you want to fix and run this code.  Enjoy! 

Sub Paragraph_Merger()
'PURPOSE: Get rid of unecessary paragraph breaks (typically caused when copying PDF text)
'SOURCE: www.TheSpreadsheetGuru.com/the-code-vault

'Remove unecessary paragraphs
  With Selection.Find
    .Text = "^p"
    .Replacement.Text = " "
    .Forward = True
    .Wrap = wdFindStop
  End With
  
'Replace All Instances
  Selection.Find.Execute Replace:=wdReplaceAll

'Remove any double spaces
  With Selection.Find
    .Text = "  "
    .Replacement.Text = " "
    .Forward = True
    .Wrap = wdFindStop
  End With
  
'Replace All Instances
  Selection.Find.Execute Replace:=wdReplaceAll

End Sub

How Do I Modify This To Fit My Specific Needs?

Chances are this post did not give you the exact answer you were looking for. We all have different situations and it's impossible to account for every particular need one might have. That's why I want to share with you: My Guide to Getting the Solution to your Problems FAST! In this article, I explain the best strategies I have come up with over the years to getting quick answers to complex problems in Excel, PowerPoint, VBA, you name it

I highly recommend that you check this guide out before asking me or anyone else in the comments section to solve your specific problem. I can guarantee 9 times out of 10, one of my strategies will get you the answer(s) you are needing faster than it will take me to get back to you with a possible solution. I try my best to help everyone out, but sometimes I don't have time to fit everyone's questions in (there never seem to be quite enough hours in the day!).

I wish you the best of luck and I hope this tutorial gets you heading in the right direction!

Chris "Macro" Newman :)