The Fastest Way To Convert Numbers Stored As Text To Numbers & Dates
What This VBA Code Does
I have always hated the time it takes to convert text to numbers, especially on large database exports. That’s why I was ecstatic to find a VBA solution that speeds up text conversion from minutes to just a few seconds. The solution was written by Ejaz Ahmed of Struggling to Excel. He was gracious enough to allow me to share his code with you all and I really think you will be blown away by its capabilities.
Ejaz’s code does much more than just convert text to numerical values. It also trims the selected data (deleting any trailing or preceding spaces in your values) and converts text to dates. The code does all of this at the exact same time! It’s really powerful!!
I went ahead and rewrote the code to align it with the VBA coding style of this blog. If you’re curious or want to ask Ejaz a question you can view his original code and blog post, Do You Hate The Numbers Stored As Text Error. Make sure you add both the subroutine and function to your code module. Enjoy!
Sub CleanData() 'PURPOSE:Clean up selected data by trimming spaces, converting dates, 'and converting numbers to appropriate formats from text format 'AUTHOR: Ejaz Ahmed (www.StrugglingToExcel.Wordpress.com) 'SOURCE: www.TheSpreadsheetGuru.com/The-Code-Vault Dim MessageAnswer As VbMsgBoxResult Dim EachRange As Range Dim TempArray As Variant Dim rw As Long Dim col As Long Dim ChangeCase As Boolean Dim ChangeCaseOption As VbStrConv Dim rng As Range 'User Preferences ChangeCaseOption = vbProperCase ChangeCase = False Set rng = Application.Selection 'Warn user if Range has Formulas If RangeHasFormulas(rng) Then MessageAnswer = MsgBox("Some of the cells contain formulas. " _ & "Would you like to proceed and overwrite formulas with values?", _ vbQuestion + vbYesNo, "Formulas Found") If MessageAnswer = vbNo Then Exit Sub End If 'Loop through each separate area the selected range may have For Each EachRange In rng.Areas TempArray = EachRange.Value2 If IsArray(TempArray) Then For rw = LBound(TempArray, 1) To UBound(TempArray, 1) For col = LBound(TempArray, 2) To UBound(TempArray, 2) 'Check if value is a date If IsDate(TempArray(rw, col)) Then TempArray(rw, col) = CDate(TempArray(rw, col)) 'Check if value is a number ElseIf IsNumeric(TempArray(rw, col)) Then TempArray(rw, col) = CDbl(TempArray(rw, col)) 'Otherwise value is Text. Let's Trim it! (Remove any extraneous spaces) Else TempArray(rw, col) = Application.Trim(TempArray(rw, col)) 'Change Case if the user wants to If ChangeCase Then TempArray(rw, col) = StrConv( _ TempArray(rw, col), ChangeCaseOption) End If End If Next col Next rw Else 'Handle with Single Cell selected areas If IsDate(TempArray) Then 'If Date TempArray = CDate(TempArray) ElseIf IsNumeric(TempArray) Then 'If Number TempArray = CDbl(TempArray) Else 'Is Text TempArray = Application.Trim(TempArray) 'Handle case formatting (if necessary) If ChangeCase Then TempArray = StrConv(TempArray, ChangeCaseOption) End If End If End If EachRange.Value2 = TempArray Next EachRange 'Code Ran Succesfully! MsgBox "Your data cleanse was successful!", vbInformation, "All Done!" End Sub
Determine If Range Has Formulas Function
Function RangeHasFormulas(ByRef rng As Range) As Boolean 'PURPOSE: Determine if given range has any formulas in it 'AUTHOR: Ejaz Ahmed (www.StrugglingToExcel.Wordpress.com) 'SOURCE: www.TheSpreadsheetGuru.com/The-Code-Vault Dim TempVar As Variant TempVar = rng.HasFormula 'Test Range If IsNull(TempVar) Then 'Some of cells have fromulas RangeHasFormulas = True Else If TempVar = True Then 'All cells have formulas RangeHasFormulas = True Else 'None of cells have formulas RangeHasFormulas = False End If End If End Function
Using VBA Code Found On The Internet
Now that you’ve found some VBA code that could potentially solve your Excel automation problem, what do you do with it? If you don’t necessarily want to learn how to code VBA and are just looking for the fastest way to implement this code into your spreadsheet, I wrote an article (with video) that explains how to get the VBA code you’ve found running on your spreadsheet.
Getting Started Automating Excel
Are you new to VBA and not sure where to begin? Check out my quickstart guide to learning VBA. This article won’t overwhelm you with fancy coding jargon, as it provides you with a simplistic and straightforward approach to the basic things I wish I knew when trying to teach myself how to automate tasks in Excel with VBA Macros.
Also, if you haven’t checked out Excel’s latest automation feature called Power Query, I have put together a beginner’s guide for automating with Excel’s Power Query feature as well! This little-known built-in Excel feature allows you to merge and clean data automatically with little to no coding!
How Do I Modify This To Fit My Specific Needs?
Chances are this post did not give you the exact answer you were looking for. We all have different situations and it’s impossible to account for every particular need one might have. That’s why I want to share with you: My Guide to Getting the Solution to your Problems FAST! In this article, I explain the best strategies I have come up with over the years to get quick answers to complex problems in Excel, PowerPoint, VBA, you name it!
I highly recommend that you check this guide out before asking me or anyone else in the comments section to solve your specific problem. I can guarantee that 9 times out of 10, one of my strategies will get you the answer(s) you are needing faster than it will take me to get back to you with a possible solution. I try my best to help everyone out, but sometimes I don’t have time to fit everyone’s questions in (there never seem to be quite enough hours in the day!).
I wish you the best of luck and I hope this tutorial gets you heading in the right direction!
After 10+ years of creating macros and developing add-ins, I've compiled all the hacks I wish I had known years ago!
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Chris is a finance professional and Excel MVP recognized by Microsoft since 2016. With his expertise, he founded TheSpreadsheetGuru blog to help fellow Excel users, where he shares his vast creative solutions & expertise. In addition, he has developed over 7 widely-used Excel Add-ins that have been embraced by individuals and companies worldwide.