Dynamically Change A Pivot Table’s Data Source Range With This VBA Macro Code
What This VBA Code Does
Stop creating the same Pivot Table every month for your monthly data extracts! Create a template with your Pivot Table already made and just replace the data every time you need to update. Then throw the below code in that workbook so you can use the power of VBA to automatically adjust the Source Data for your Pivot Table. This methodology saves me a TON of time every month and hopefully, it does the same for you!
Learn More About Pivot Table VBA Coding! Check Out My Blog Post Guide On This Topic!
Sub AdjustPivotDataRange()
'PURPOSE: Automatically readjust a Pivot Table's data source range
'SOURCE: www.TheSpreadsheetGuru.com/The-Code-Vault
Dim Data_sht As Worksheet
Dim Pivot_sht As Worksheet
Dim StartPoint As Range
Dim DataRange As Range
Dim PivotName As String
Dim NewRange As String
'Set Variables Equal to Data Sheet and Pivot Sheet
Set Data_sht = ThisWorkbook.Worksheets("Sheet1")
Set Pivot_sht = ThisWorkbook.Worksheets("Sheet2")
'Enter in Pivot Table Name
PivotName = "PivotTable1"
'Dynamically Retrieve Range Address of Data
Set StartPoint = Data_sht.Range("A1")
Set DataRange = Data_sht.Range(StartPoint, StartPoint.SpecialCells(xlLastCell))
NewRange = Data_sht.Name & "!" & _
DataRange.Address(ReferenceStyle:=xlR1C1)
'Make sure every column in data set has a heading and is not blank (error prevention)
If WorksheetFunction.CountBlank(DataRange.Rows(1)) > 0 Then
MsgBox "One of your data columns has a blank heading." & vbNewLine _
& "Please fix and re-run!.", vbCritical, "Column Heading Missing!"
Exit Sub
End If
'Change Pivot Table Data Source Range Address
Pivot_sht.PivotTables(PivotName).ChangePivotCache _
ThisWorkbook.PivotCaches.Create( _
SourceType:=xlDatabase, _
SourceData:=NewRange)
'Ensure Pivot Table is Refreshed
Pivot_sht.PivotTables(PivotName).RefreshTable
'Complete Message
MsgBox PivotName & "'s data source range has been successfully updated!"
End SubKeep On Learning!
To learn more about VBA & Pivot Tables check out the Guide I put together that covers all the different ways you can automate your pivots with macros! I have tons of example code snippets in this post and it really serves as a good reference if you like to use Pivot Tables in your Excel workbooks.
More Posts On This Topic
- The VBA Guide To Excel Pivot Tables
- Dynamically Change Every Pivot Table Data Source Range Inside A Workbook
- Quickly Change Pivot Table Field Calculation From Count To Sum
Using VBA Code Found On The Internet
Now that you’ve found some VBA code that could potentially solve your Excel automation problem, what do you do with it? If you don’t necessarily want to learn how to code VBA and are just looking for the fastest way to implement this code into your spreadsheet, I wrote an article (with video) that explains how to get the VBA code you’ve found running on your spreadsheet.
Getting Started Automating Excel
Are you new to VBA and not sure where to begin? Check out my quickstart guide to learning VBA. This article won’t overwhelm you with fancy coding jargon, as it provides you with a simplistic and straightforward approach to the basic things I wish I knew when trying to teach myself how to automate tasks in Excel with VBA Macros.
Also, if you haven’t checked out Excel’s latest automation feature called Power Query, I have put together a beginner’s guide for automating with Excel’s Power Query feature as well! This little-known built-in Excel feature allows you to merge and clean data automatically with little to no coding!
How Do I Modify This To Fit My Specific Needs?
Chances are this post did not give you the exact answer you were looking for. We all have different situations and it’s impossible to account for every particular need one might have. That’s why I want to share with you: My Guide to Getting the Solution to your Problems FAST! In this article, I explain the best strategies I have come up with over the years to get quick answers to complex problems in Excel, PowerPoint, VBA, you name it!
I highly recommend that you check this guide out before asking me or anyone else in the comments section to solve your specific problem. I can guarantee that 9 times out of 10, one of my strategies will get you the answer(s) you are needing faster than it will take me to get back to you with a possible solution. I try my best to help everyone out, but sometimes I don’t have time to fit everyone’s questions in (there never seem to be quite enough hours in the day!).
I wish you the best of luck and I hope this tutorial gets you heading in the right direction!
After 10+ years of creating macros and developing add-ins, I've compiled all the hacks I wish I had known years ago!
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Chris Newman
Chris is a finance professional and Excel MVP recognized by Microsoft since 2016. With his expertise, he founded TheSpreadsheetGuru blog to help fellow Excel users, where he shares his vast creative solutions & expertise. In addition, he has developed over 7 widely-used Excel Add-ins that have been embraced by individuals and companies worldwide.