VBA To Add A Confidentiality Footer Statement In Excel, Word, or PowerPoint
What This VBA Code Does
When handling sensitive data it is vital to display some sort of statement to let the reader know that the information they are viewing is confidential and should not be shared. I’ve seen these statements used in Excel, Word, and PowerPoint, so below are tailored macros for each Office program. These VBA macros will allow you to automatically add a confidentiality footer statement to your reports!
In Microsoft Excel
Sub InsertConfidentialityFooter()
'PURPOSE: Add confidentiality statement footer to all worksheets in active workbook
'SOURCE: www.TheSpreadsheetGuru.com
Dim sht As Worksheet
'Loop through each worksheet
For Each sht In ActiveWorkbook.Worksheets
sht.PageSetup.LeftFooter = ""
sht.PageSetup.CenterFooter = "&10CONFIDENTIAL - INTERNAL USE ONLY" 'size 10 font
sht.PageSetup.RightFooter = ""
sht.DisplayPageBreaks = False
Next sht
End SubIn Microsoft Word
Sub InsertConfidentialityFooter()
'PURPOSE: Add confidentiality statement footer to active document
'SOURCE: www.TheSpreadsheetGuru.com
With ActiveDocument.Sections(1).Footers(wdHeaderFooterPrimary).Range
.Text = "CONFIDENTIAL - INTERNAL USE ONLY"
.ParagraphFormat.Alignment = wdAlignParagraphCenter
.Font.Size = 10 'size 10 font
End With
End SubIn Microsoft PowerPoint
Sub InsertConfidentialityFooter()
'PURPOSE: Add confidentiality statement footer to all slides in active presentation
'SOURCE: www.TheSpreadsheetGuru.com
Dim sld As Slide
Dim shp As Shape
'Loop through each slide in Active Presentation
For Each sld In ActivePresentation.Slides
'Test to see if footer exists in Slide Master
On Error Resume Next
sld.HeadersFooters.Footer.Visible = msoTrue
If Err.Number <> 0 Then
'Add Footer To Slide Master
Call sld.Master.Shapes.AddPlaceholder _
(ppPlaceholderFooter, 246, 500.5, 228, 28.75)
End If
On Error GoTo 0
'Add Footer Text
sld.HeadersFooters.Footer.Visible = msoTrue
sld.HeadersFooters.Footer.Text = "CONFIDENTIAL - INTERNAL USE ONLY"
Next
End SubUsing VBA Code Found On The Internet
Now that you’ve found some VBA code that could potentially solve your Excel automation problem, what do you do with it? If you don’t necessarily want to learn how to code VBA and are just looking for the fastest way to implement this code into your spreadsheet, I wrote an article (with video) that explains how to get the VBA code you’ve found running on your spreadsheet.
Getting Started Automating Excel
Are you new to VBA and not sure where to begin? Check out my quickstart guide to learning VBA. This article won’t overwhelm you with fancy coding jargon, as it provides you with a simplistic and straightforward approach to the basic things I wish I knew when trying to teach myself how to automate tasks in Excel with VBA Macros.
Also, if you haven’t checked out Excel’s latest automation feature called Power Query, I have put together a beginner’s guide for automating with Excel’s Power Query feature as well! This little-known built-in Excel feature allows you to merge and clean data automatically with little to no coding!
How Do I Modify This To Fit My Specific Needs?
Chances are this post did not give you the exact answer you were looking for. We all have different situations and it’s impossible to account for every particular need one might have. That’s why I want to share with you: My Guide to Getting the Solution to your Problems FAST! In this article, I explain the best strategies I have come up with over the years to get quick answers to complex problems in Excel, PowerPoint, VBA, you name it!
I highly recommend that you check this guide out before asking me or anyone else in the comments section to solve your specific problem. I can guarantee that 9 times out of 10, one of my strategies will get you the answer(s) you are needing faster than it will take me to get back to you with a possible solution. I try my best to help everyone out, but sometimes I don’t have time to fit everyone’s questions in (there never seem to be quite enough hours in the day!).
I wish you the best of luck and I hope this tutorial gets you heading in the right direction!
After 10+ years of creating macros and developing add-ins, I've compiled all the hacks I wish I had known years ago!
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Chris Newman
Chris is a finance professional and Excel MVP recognized by Microsoft since 2016. With his expertise, he founded TheSpreadsheetGuru blog to help fellow Excel users, where he shares his vast creative solutions & expertise. In addition, he has developed over 7 widely-used Excel Add-ins that have been embraced by individuals and companies worldwide.